At present a lot of people can receive in excess of one hundred emails a day. Upon opening many prompt you to further action: And there are the emails which you actually have to physically react to. In this manner just one email may take up half an hour or maybe more of your time. You can literally spend hours trying to keep on top of your inbox and just when you think you’ve conquered it, in pops another email.
It’s a scenario that is causing a lot of stress and anxiety. It’s also a situation that is certainly leading to a significant loss in focus and concentration on other important daily tasks; a lack of productive time; a loss of income or even a lack of quality family time. Finding methods to regain control of your inbox so you stop this virtual hemorrhage of your own time as well as increase your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the favorite free email account system. One of the reasons for this is actually the effectiveness of their spam filter. It ruthlessly extracts mail spam mail that you can then delete using the click of a button. Otherwise spam mail is automatically deleted after 1 month.
Gmail also offers a really efficient search function making it easy and fast to make use of key words to search your email make up relevant email. However, there are some other benefits to using Gmail that can help to lessen the time you would spend processing email. Listed below are 3 ways in which you can use shared email folders to minimize the time you may spend coping with email:
Label Your Email – Gmail allows you to label your email. This helps to help make emails coming from a specific individual or company stand out from your other email. Once you’ve developed a label you can even search your emails using that label.
Colour Code Your Emails – Using the labelling of your email one step further, you can even colour code the labels which you create. When selecting a colour for the label I recommend selecting a colour that is certainly normally connected with that individual’s website or maybe the person themselves. Colour-coding your emails allow it to be simple to identify the emails which you definitely desire to read.
Filter Your Emails – There are some emails from a lot of people or companies that you might want or need to read promptly. In contrast, there could be other emails that you could review a weekly rather than on a regular basis. With all the latter, you could make a filter so that these emails are immediately brought to your designated folder and archived as opposed to exuclt direct to your inbox.
You may also “whitelist” emails provided by certain accounts to make sure they are never brought to spam. When establishing your email filter you can search for all email that meet the filtering criteria you’ve create. After that you can apply the filter to each of the emails that meet these criteria. Should you wanted, you could then even archive each one of these emails simply by pressing a button which is an additional benefit from the Gmail system – it enables you to use a wide range of shortcuts. True, you must invest some time learning the shortcuts but when you are doing you’ll discover that you can significantly lessen the time you may spend processing email and dramatically increase your productivity.